[Phpug] IPUG constitution and other formalities.
Rory Browne
rbmlist at gmail.com
Wed Jul 30 01:13:33 IST 2008
>
>
> ----------------------
> Constitution
>
> 1. Name of Society.
> 1. The name of the society shall be the Irish PHP Users Group
> (IPUG).
>
> 2. Aims and Objectives.
> The aims and objectives of the society shall be as follows:
> 1. To increase and promote awareness of the PHP programming
> language within both the home and corporate sectors of the
> Irish - and international, where appropriate - Computing
> industry.
> 2. To provide a forum to discuss and gain experience of the
> PHP programming language.
> 3. To help educate people in the usage of PHP and related
> software.
> 4. To promote and encourage Irish contributions to PHP-based
> projects.
> 5. To promote Ireland as a PHP development/programming location,
> and
> encourage the addoption and use of PHP in software/web projects
> in
> Ireland (where it is the appropriate choice).
>
>
> 3. Members.
> 1. Full membership of the society shall be open to anyone who is
> a resident of the island of Ireland who agrees to support the
> aims of the Society.
Suggestion: change "aims of the Society" to "Aims and Objectives of the
Society as defined in section 2."
> 2. Associate membership shall be open to anyone who is not
> eligible for full membership.
Suggestion: change "not eligable for full membership" to "not a resident of
the island of Ireland"
Reason: We don't exactly want people who do not support the aims of the
group.
>
> 3. Membership shall be obtained by either:
> i. Subscribing to the IPUG Mailing List or
> ii. Registering with the Secretary of the Society.
> There is currently no membership fee.
> 4. All members shall be bound by this constitution.
>
> 4. Committee.
> 1. The society shall have a governing committee.
> 2. The committee shall run the society on behalf of the members
> and in accordance with the aims and objectives.
> 3. Committee decisions shall be decided by majority voting.
> 4. A quorum shall be shall be four committee members.
> 5. The committee shall consist of
> o Chairperson, chairperson at php.ie
> o Secretary, secretary at php.ie
> o Treasurer, treasurer at php.ie
> o Public Relations Officer, pro at php.ie
> o 2 ordinary committee members
> 6. The term of office of these elected officers shall be one
> year.
> 7. A person should not hold the same office for more than three
> successive years.
> 8. The committee must announce goals for each year on their
> election
> at the AGM. Those goals should be specific, measurable,
> attainable,
> realistic and timely (SMART).
Suggestion: Scrap part 8. Goals should be decided by the committee as a
whole, and not individual candidates. Either way I don't think anything as
specific as this, should be in the constitution.
>
>
> 5. Election of Committee.
> 1. The committee members shall be democratically elected at an
> Annual or Extraordinary General Meeting.
> 2. To seek election to the committee each candidate must have 2
> nominations by current members of the society.
> 3. Members are only eligible to vote if they have been full
> members of the society for more than three months at the date
> of the election.
>
>
> 6. Duties of Committee.
> 1. The Chairperson shall be the chief officer of the society
> whose functions include chairing all meetings of the
> committee and officiating at meetings of the society. They
> shall preserve order and decorum, and shall construe and
> enforce the Constitution.
> 2. The Secretary's function shall be to deal with all
> correspondence and records of the society and to notify all
> members of meeting times. They shall duly record the minutes
> of both committee and general assembly meetings. They shall
> also maintain an up to date list of society members.
> 3. The Treasurer's function shall be to administer the funds of
> the society and to maintain accounts and budgets. They shall
> act as liaison with related industries and co-ordinate
> obtaining sponsorship for the society with the office of PRO.
> 4. The Public Relations Officer (PRO) shall be responsible for
> the advertising of all functions of the society through all
> means possible, aided where necessary by the other members of
> the committee.
All means possible? Does the PRO have to take out TV adverts, Radio,
Television, pay-per-click, etc? Is he violating the constitution if there
are some advertising means the he is unaware of.
Suggestion: replace "possible" with "approperate" or something like that.
>
> 5. The ordinary committee members shall assist the Officers in
> their roles, and shall attend all committee meetings.
> 6. The committee shall endeavour to meet at least once a month.
> No remuneration shall be offered to cover the cost of
> attending meetings.
>
> 7. Dismissal & Resignation of Committee Members.
> 1. No member of the committee shall be dismissed from the office
> unless:
> 1. Written notice of a resolution to seek such dismissal,
> signed by at least 10% of the members of the society, or
> 20 members (whichever is the lower amount), is received
> ten working days prior to a meeting at which such
> resolution shall be debated.
> 2. The resolution is passed by at least a two thirds voting
> majority at the meeting.
> 2. A committee member wishing to resign must submit a letter in
> writing declaring that intention to the secretary, who will
> immediately inform the committee as a whole. The committee
> member must remain in office for a minimum time period of two
> weeks thereafter, so that an EGM can be held to elect a
> replacement. In cases where an EGM cannot be held by said
> date the committee may co-opt a member to fill the vacant
> role.
Suggestion: Scrap the 2 week notice clause - if a member becomes motivated
to cease their committee activities, they're not going to do much for the
two weeks, and will be committee members by name only.
>
>
> 8. Meetings.
> 1. There shall be an Annual General Meeting (AGM) held each
> year.
> 2. A quorum of a meeting shall be three committee members and
> the lower of 5% of the Full Membership or 40 people.
Suggestion: 15/20 people - given the attendance at the last php pint night.
>
> 3. The business of the AGM shall also include an annual report
> given by the outgoing chairperson and treasurer.
> 4. An Extraordinary General Meeting (EGM) shall be convened if
> 1. 5% of the ordinary membership of the society request
> one.
> 2. A quorum of the committee request one.
> 3. A vacancy on the current committee occurs and there is a
> need to elect a replacement.
> 5. Elections for the offices of the committee shall take place
> at the AGM, and at an EGM under Article 8.4.3, except in
> cases where there are no eligible candidates.
> 6. The committee shall convene a General Meeting when
> appropriate.
> 7. Notice of all meetings shall given to the membership at least
> ten working days prior to the date of the meeting.
> 8. At a meeting any member may propose a resolution relating to
> the business of the society. The resolution shall be voted on
> by a show of hands and a declaration of the chairperson that
> the resolution is carried, unless a secret ballot is demanded
> by any two members, shall be conclusive evidence that the
> resolution has passed or failed.
>
> 9. General.
> 1. Notice of a proposal to seek an amendment to this
> constitution shall be given to members at least four working
> days prior to the meeting at which such proposal shall be
> considered. Such a proposal must receive the approval of two
> thirds of the members present at such meeting.
Clarification: Can the constitution be changed outside of an [AE]GM?
>
> 2. A copy of the constitution shall be placed on the Group's
> website and be available to all members.
> ----------------------
>
> regards, and see you then!
>
> ken
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>
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